It’s always a good idea to save your important documents in a safe place, and that goes for Outlook items, too. Whether it’s an e-mail folder, your Calendar, your Address Book, or Notes, you can export it to a file for safekeeping.
Click File, Import And Export. Choose Export To A File, then click Next. Choose which file type you want to create. If you’re going to use your exported file in Microsoft Word, choose Comma Separated Values (Windows) or Tab Separated Values. There’s also an option for Microsoft Excel. Click Next. Choose the folder or set of items you want to export, and click Next. Navigate to where you want the file saved, name it, then click OK. Click Finish.